Job Title: Jail Administrator (Safety Sensitive)
Reports To: Undersheriff
Position Type: Full Time
The Jail Administrator is responsible to plan, organize, implement, operations and programs in the Detention Center. The Jail Administrator shall assign and direct subordinates, ensuring that all policy, rules, regulations, orders, procedures and directives are enforced and implemented. The Jail Administrator shall make independent recommendations in the hiring, promotion, transfer, discipline or discharge of Sheriff’s Office employees in accordance with employee policy and procedures manual. The Jail Administrator is directly accountable to the Sheriff and Undersheriff for the implementation of all of the Sheriff’s orders and direction concerning the operation of the Detention Bureau.
Job Duties and Responsibilities:
- Oversees, directs and implements policies, programs, rules and regulations to ensure effective administration of the jail; develops and implements standard operating procedures to address inmate behavior and management of staff.
- Serves as the leader of the executive leadership team, equips, trains and empowers key leadership positions to execute the agency’s goals and objectives.
- Meet with the Sheriff, Undersheriff, and other management staff to discuss policies, procedures, and programs that affect the operation of the facility. Participate as needed to assist with office-wide planning and program development. Attend meetings as required to represent the detention center, as requested by the Sheriff or Undersheriff.
- Briefs Sheriff on operations activities and status of daily operations and incidents; attends Sheriff Command briefings to report on operational and staffing issues and updates; facilitates the development and dissemination of detailed progress reports and facility updates; holds regular meetings with key staff to review operations and performance, making improvements as needed.
- Oversees the regular formal and informal inspections of the jail facilities; coordinates and facilitates State and Federal inspections and implements recommended changes.
- Utilize a wide variety of specialized computer systems to prepare data for program evaluation requirements. Utilize this information and data to plan, organize, and implement program, changes in the facility as required.
- Ensures activities are performed in accordance with all applicable laws, regulations, policies and procedures; ensures the proper management of all required programs related to the housing, booking, and releasing of inmates.
- Manage the required programs related to the housing, booking, and releasing of inmates. This management ensures that: inmates are informed of jail rules; proper inmate release dates are accomplished; the facility maintains fire and safety codes as required; and facility responsibilities related to the transportation of inmates are accomplished. Assumes responsibility for the delivery and performance of all services, activities, inmate records, inmate transfers, inmate medical health, inmate mental health and treatment; reports and identify areas which require adjustment or action.
- Direct/perform the investigation and resolution of complaints/concerns related to bureaus/divisions operations and activities as assigned and upon request; identify and initiate solutions to major issues involving policy, service delivery, and organizational changes and directions.
- Communicates with a variety of agencies and administrators both internal and external regarding the detention operations and management; performs community relations and citizen relations work as needed.
- Researches and evaluates jail safety problems or concerns and prepares information to be utilized in clarifying or resolving issues. Reports findings and/or conclusions to Sheriff.
- Maintain current knowledge of laws, codes, regulations, policies and procedures in accordance with the Oklahoma Jail Standards; modify programs, projects, procedures and services to assure compliance with standards and best practices.
- Ability to establish, maintain and foster positive and harmonious working relationships with those contacted in the course of work.
- Carries out management and supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
- Performs other duties as required by the Sheriff.
Knowledge, Skills, and Abilities:
- Willingness to embody the Sheriff’s Office Mission, Vision, and Values in daily work and decision making.
- Demonstrated effective communication skills, both written and verbal.
- Ability to use exceptional judgement, proactive problem solving, and decision making skills in every day duties.
- Must be able to maintain a high degree of personal and professional honesty and integrity.
- Ability to plan, assign, and evaluate the work of subordinate facility staff members.
- Ability to interpret rules, regulations, and policies and to make decisions in accordance with established precedent.
- Ability to establish and maintain effective working relationships with law enforcement and governmental officials, co-workers, and the general public.
- Knowledge of the principles and practices of business management, public administration and jail administration; knowledge of pertinent federal, state, and county laws, codes and the policies of the Sheriff in order to make appropriate decisions concerning Adult Detention Center operations; demonstrated experience developing and tracking a departmental budget and execution in order to plan for and oversee the financial operation of a bureau; and knowledge of the principles and practices of good personnel (human resources) management in order to effectively deploy human capital.
Qualifications and/or Education Requirements:
- Education or equivalent combination of education, training, and experience that provides the required knowledge, skills, and experience necessary to succeed in the position.
- Prefer experience in working with mental health consumers.
- Innovative thought and progressive action assisting individuals in mental health crisis to receive necessary assessment treatment.
- Minimum ten (10) years’ experience in a corrections, law enforcement, or related field.
- Master’s Degree preferred but not required. Bachelor’s Degree preferred but not required.
- The individual must possess a thorough knowledge of law enforcement and jail procedures and practices.
- Valid Oklahoma Driver’s License.
Physical Demands and Working Conditions
- Physical Demands: The job duties require an employee to work in an environment with various degrees of discomfort. The job duties require an employee to meet the physical requirements of the work, which includes the performance of strenuous tasks requiring muscular strength and coordination, and cardiovascular endurance. The job duties require an employee to be absent of any physical limitation which would impair effective performance. The job duties require an employee to have skill in the use of self-defense methods.
- Working Conditions: An employee may be assigned to work any day of the week, or on any shift or assignment. May work in outside weather conditions and may operate specialized equipment. The work may involve exposure to extreme heat, smoke, dust, fumes, and inclement weather conditions. Will be exposed to loud noises such as sirens, alarms, and diesel engines. Some jobs require an employee to work in high stress situations. Some jobs require an employee to work under hazardous situations.
- Safety: This is a “Safety Sensitive” Position. The employee shall be knowledgeable and follow Cleveland County’s safety policies and procedures. The employee must immediately report any accidents, unusual occurrences, or any other safety-related issues to his/her supervisor.
The qualifications, physical demands, and work environment described herein are representative of those an employee will encounter and must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.
This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
The above noted job description is not intended to describe, in detail, the variety of tasks that may be assigned but rather to give the incumbent a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change, so, too, may the essential functions of this position.
Cleveland County is an Equal Opportunity Employer